AI Demo Lab
Explore two powerful AI tools that health department professionals can use today for business purposes. These tools demonstrate practical, safe applications of AI in your daily work.
Safety First
Remember the HIPAA rules from Module 1: Never input Protected Health Information (PHI) into any AI tool unless your organization has a signed Business Associate Agreement (BAA) with the vendor. The demos below are designed for general business tasks using non-sensitive data.
Pre-Built Gem Templates for Health Departments
Copy any template below, then click "Create This Gem" to open Google Gemini's Gem creator with the instructions ready to paste. Each template is specifically designed for health department workflows.
Health Department Grant Writer
A specialized assistant that helps draft, review, and refine grant proposals for public health funding opportunities.
Public Health Policy Analyst
An AI assistant that summarizes regulations, compares policies, and identifies compliance requirements for health departments.
Health Data Report Generator
An assistant that helps create data summaries, community health profiles, and performance reports from health department metrics.
Google Gemini Gems
Custom AI Assistants for Business
Gemini Gems are custom AI assistants that you can create and configure for specific business tasks. Think of them as specialized AI 'experts' that you train with your own instructions, context, and guidelines.
Use Cases for Health Departments
Grant Writing Assistant
Create a Gem pre-loaded with your department's mission, past successful grants, and federal formatting requirements. It can draft sections, suggest data points, and ensure compliance with funder guidelines.
Policy Summarizer
Build a Gem that reads lengthy federal regulations (like new HIPAA updates) and produces plain-language summaries with key action items for your team.
Meeting Prep Assistant
Configure a Gem with your department's strategic plan and current projects. Before meetings, ask it to generate talking points, anticipate questions, and draft agendas.
Getting Started
Go to gemini.google.com and sign in with your Google Workspace account
Click 'Gem manager' in the left sidebar, then 'Create a new Gem'
Give your Gem a name and write clear instructions about its role and expertise
Add context documents or guidelines that the Gem should reference
Test your Gem with sample prompts and refine its instructions
Always use your organization's Google Workspace account (not personal). Never input PHI or sensitive data unless your organization has a BAA with Google. Use Gems for general tasks like drafting, summarizing public documents, and brainstorming.
Google NotebookLM
AI-Powered Research & Document Analysis
NotebookLM is an AI research assistant that works exclusively with documents you upload. Unlike general chatbots, it only answers based on your sources — reducing hallucination and keeping responses grounded in your actual data.
Use Cases for Health Departments
Policy Analysis
Upload multiple policy documents and ask NotebookLM to compare them, identify conflicts, and summarize key differences. Perfect for regulatory compliance reviews.
Training Material Development
Upload existing training guides and ask NotebookLM to generate quiz questions, create study guides, or identify gaps in your curriculum.
Report Synthesis
Upload quarterly reports from multiple divisions and ask NotebookLM to identify trends, create executive summaries, and highlight areas needing attention.
Getting Started
Go to notebooklm.google.com and sign in
Create a new notebook and give it a descriptive name
Upload your source documents (PDFs, Google Docs, web links, or text)
Use the chat interface to ask questions about your uploaded sources
Generate summaries, study guides, or audio overviews from your sources
NotebookLM only uses the documents you provide — it doesn't search the internet or use external data. However, still avoid uploading PHI unless your organization has appropriate agreements in place. Great for public documents, policies, and non-sensitive materials.
Ready to Try It?
During the workshop, your facilitator will guide you through a hands-on exercise using these tools. Practice with non-sensitive data to build confidence before applying AI in your daily work.